Your data room software is a unique due-diligence software that provides organisation, structure and user-friendliness to a complicated and protracted process. During M&A tenders, capital raising and other corporate occasions, there are numerous documents that must be reviewed before a decision can be taken. It is time-consuming to look through all this information, and it is prone to errors.
Fortunately, there are many essential features that can be used to make the process of reviewing more efficient. One of them is a dependable Q&A tool that lets you add comments, questions and answers to all documents in the data room in real-time. Another is a variety of security options, including fence view, screen locking and encryption. These options will prevent access to your data that is not authorized, and also reduce the risk that cyberattacks or breach could occur if sensitive information leaves your company’s firewall.
Granular permission settings are another important feature. They can be applied to roles, folders and documents. For example, you may wish to restrict access or downloading of spreadsheets to certain users and provide the option to viewers to add notes of their own.
If you need more advanced features, look for a vendor that provides customizable security features. For example, iDeals allows you to apply a custom watermark to all documents and configure multiple user permissions including ‘view only’ modes fencing view screen blocking remote wipe, and up to eight levels of access control. It also supports multiple www.yourdataroom.org/virtual-data-room-pricing/ languages and has redaction built-in.