Your data room is an exclusive due diligence tool that offers organisation, structure and ease of use for a lengthy and complex process. During M&A tenders, capital raising and other corporate events, there are countless documents that must be reviewed before a final decision can be taken. It is time-consuming to go through all of this information, and it is susceptible to mistakes.
There are several tools that can improve the process of reviewing efficient. One of the most effective features is a powerful Q&A feature that lets you add questions, comments, and answers in real-time for all documents in the data room. Other security features include fence view screen locking, screen locking, and encryption. These options will help prevent unauthorized access, and reduce the chance that cyberattacks or breaches could occur once sensitive data leaves the firewall of your company.
Granular permission settings are an additional important feature. They can be applied to roles, folders and documents. For example, you may be able to restrict the viewing or downloading of spreadsheets for certain users only and also provide the option to viewers to add notes.
If you’re looking for more advanced features, go with a provider that can provide you with custom security controls. iDeals, for example, allows users to add a custom watermark on documents and to set multiple permissions including ‘view only modes, fence views, screen-blocking, remote wipe, and up to eight levels of document https://www.yourdataroom.org/virtual-data-room-pricing access control. It also includes redaction and can be used in a variety of languages.